Here is a subject near and dear to my heart: TIME MANAGEMENT. Are we constantly working? (Probably Yes ! So the solution to getting things done on time is time managent!)
I have learned in the last 2 years to Grade my performance on a weekly basis to help me in this area. Since I have no "Boss" standing over my shoulders I have to pretend I have a "Boss" to get better on time management. So my solution was to GRADE MYSELF!
That's Right Score Myself !
Here is how it works:
Do not spend no more than 2 hours on any 1 item on your agenda as I've read in time management books that this will only exhaust your energy and make you feel unproductive like you didn't do anything all day and in return downgrade you! So Limit Any Activity to 2 hours MAX! If that task requires more than 2 hours (like many items in real estate) then you need to STOP , BREATHE, then continue working on that task a couple hours later to be refreshed!
I purposely limit myself to 5-6 tasks a day to allow wiggle room! I schedule my events out on Sundays and have most of the week already planned out on what I am doing!
Let's say I have 5 tasks each day for 7 days... so that equals = 35 tasks.
What I do is put a check box by each task I complete that week and at the end of the week I divide the amount of tasks I've done by the amount of tasks I had scheduled for myself. This Gives me my Grade!
Each week I monitor my productivity level to see if I am either Slacking off or getting it done like I should!
Another thing to really keep in mind is not to schedule too many things if you know it will take a lot longer to complete... I admit I had a problem with scheduling items that took all day! I learned to keep rescheduling till I got the hang of increasing my production score grade! It really works!
Another thing I found that worked for me in helping me be more productive... believe it or not... I no longer use Outlook for scheduling my work! I have it all written out on my pre-printed agend form that I fill out on Sundays. This allows me to see how productive I was versus just deleting out any tasks I completed in Outlook. (Since I put a check beside each item I completed ) (For my weekly grade)
So for example:) If 30 of 40 items were completed that week ...my grade is: 75% because 30 divided by 40 = 75% (Got it?) Well 75% is actually a Bad grade!!! Shoot for A's and High B scores and you will find yourself racing to get things done more quickly and for fun just for that grade at the end of the week!
I highly recommend you try doing it if not already!
Another thing that helps me organize is my dry erase board! I think all REALTORS(R) should have one!
Well hopefully I didn't confuse anyone and if you have any questions feel free to post your question in the comments below! Thanks!
Tom Davis
DE REALTOR (R)